Entity Relationships in ArtCalendar Pro Pro

Understanding how entities relate is key to mastering ArtCalendar Pro Pro workflows and integrations. This guide provides a clear textual overview of the most important relationships in the system.

Relationships Overview

• Contact ↔ Company: Contacts can be linked to companies (as employees, artists, clients, etc.). Companies may have many contacts, and contacts can belong to multiple companies.
• Contact ↔ Group: Contacts are assigned to groups for event participation, communication and easier scheduling.
• Group ↔ Project / Event: Entire groups can be linked to a project or event for bulk scheduling and notifications.
• Company ↔ Project / Event: Companies (venues, agencies, suppliers) may participate in projects/events as partners, hosts, or service providers.
• Project ↔ Event: A project can include many events (rehearsals, concerts, meetings).
• Event ↔ Resource: Events book and consume resources (gear, vehicles, venues).
• Any Entity ↔ Document: Documents can be attached to almost any entity for compliance, reference, and sharing.
• Contact / Project / Company ↔ Note: Notes provide commentary and context, available across core entities for team collaboration.

Usage Examples

• Book a venue (company) for a project's opening event and assign all artists (contacts/groups) to the event.
• Tag expenses (finance) to both a project and event, upload receipt documents for billing compliance.
• Link multiple companies and contacts to a single festival to track all partners, suppliers, and participants in one space.

Diagram

Visual relationship map: contacts, companies, projects, events, groups, and documents. You can add an image file entity-relationship-diagram.png in this folder or in docs/advanced/assets/ to display a diagram here.